PRIVACY & DATA ARCHITECTURE POLICY

Effective Date: March 9, 2026

1. THE DATA WE COLLECT (THE "BLUEPRINT")

To initialize a business infrastructure build, ProBuild Business Solutions collects high-integrity data, including:

  • Personal Identification: Full legal name, residential address, and date of birth.

  • Government Documentation: Copies of Driver’s Licenses or Passports (required for 2026 Federal BOI Compliance).

  • Tax Information: Social Security Numbers (utilized solely for IRS EIN applications).

  • Digital Footprint: IP addresses and browser data to secure our Dynamic Gateway.

2. THE PROBUILD "SECURE VAULT" PROTOCOL

Your data is never stored on unsecured local drives. We utilize a 256-bit Encrypted Google Workspace Vault.

  • Access Control: Only your assigned Lead Architect or Filing Specialist has "View" access to your sensitive documents.

  • Encryption: Data in transit between our /build page and our internal servers is protected via SSL/TLS encryption.

  • Data Lifespan: Once a build is "100% Complete" and documents are handed off to the Client, sensitive ID copies are archived in a cold-storage vault for the duration required by federal audit statutes (typically 3-5 years) and then purged.

3. THIRD-PARTY ARCHITECTURE

We do not sell, rent, or trade your data to marketing firms. We only share data with the following "Infrastructure Partners" necessary to complete your build:

  • State Authorities: Secretary of State offices for entity formation.

  • Federal Authorities: The Internal Revenue Service (IRS) and FinCEN.

  • Banking Partners: Only if the Client explicitly requests a "Banking Introduction" via our dashboard.

  • Payment Processors: Squarespace Payments/Stripe for secure transaction handling.

4. 2026 COMPLIANCE (FINCEN & CTA)

Under the Corporate Transparency Act, ProBuild acts as a "Third-Party Submitter." We maintain records of the "Beneficial Owner" (The Client) to ensure that the entities we build are compliant with federal anti-money laundering (AML) statutes.

5. YOUR DATA RIGHTS

As a ProBuild Client, you have the right to:

  • Request a Data Audit: See exactly what information we hold in your Vault.

  • Request Data Correction: Update any outdated infrastructure records.

  • Request Deletion: Note that certain "Entity Records" must be maintained by law and cannot be deleted until the statutory period ends.

6. CONTACT THE ARCHITECT

For privacy-related inquiries or to report a security concern, contact our St. Louis HQ at: Email: privacy@yourprobuild.com

Subject: Data Security Inquiry